Office Services Coordinator - Level 1

We are looking for a motivated Office Services Coordinator - Level 1 to support daily front-of-office operations. This is an in-person Contract position for an initial 2-month assignment, with potential for extension, ideal for someone who enjoys creating a welcoming workplace experience and assisting with administrative tasks. The role is well suited to a service-oriented team member who can manage routine responsibilities efficiently while maintaining an organized and welcoming environment.

Responsibilities:

• Welcome visitors, answer incoming calls, and guide employees and guests to the appropriate contacts or areas.
• Organize conference room schedules and help coordinate onsite meetings and workplace events for internal and external participants.
• Keep the front desk, reception zone, and shared office spaces neat, presentable, and ready for daily use.
• Receive packages, sort mail, and arrange courier support to ensure timely distribution of materials.
• Provide day-to-day administrative assistance to the workplace experience team, following established processes and service standards.
• Handle routine tasks with accuracy and consistency, using clear procedures to address straightforward requests and issues.
• Communicate basic information clearly to employees, visitors, and vendors while delivering effective front-desk support.
• High school diploma or equivalent with up to 2 years of related work experience in office support, reception, or administrative services.
• Previous experience in a real estate or property-related environment is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong customer service skills with the ability to create a positive first impression for a wide range of visitors and stakeholders.
• Clear verbal and written communication skills, along with a friendly and approachable demeanor.
• Solid organizational skills, attention to detail, and the ability to follow established routines and procedures.
• Basic math ability for simple calculations such as percentages, discounts, or similar everyday figures.