Office Services Clerk

We are looking for a dependable Office Services Clerk to support daily operations for a legal office in Miami, Florida. This Contract position is ideal for someone who works well in a busy, service-driven setting and can manage multiple priorities with accuracy and professionalism. The person in this role will help keep office workflows running smoothly by coordinating mail, document production, supplies, and general office support. Regular onsite participation is essential to meet operational needs and collaborate effectively with the team.

Responsibilities:

• Coordinate the receipt, sorting, and distribution of incoming and outgoing mail to ensure timely handling across the office.
• Manage internal mail routes and complete scheduled pick-up and delivery tasks throughout the workplace.
• Arrange courier and messenger requests, tracking deliveries and confirming materials reach their destinations as needed.
• Operate office equipment for high-volume copying, scanning, printing, and binding projects with a strong focus on quality and deadlines.
• Replenish paper, toner, and other materials at shared workstations and help maintain adequate inventory of office supplies.
• Support conference room preparation by organizing materials, adjusting room setups, and ensuring spaces are ready for meetings.
• Assist with office reconfigurations and moves, including transporting boxes, supplies, and equipment when required.
• Provide general clerical and administrative support for day-to-day office operations and additional assignments as directed.
• At least 3 years of office services or administrative support experience, with prior work in a law firm preferred.
• Strong organizational skills and close attention to detail in a fast-paced, deadline-oriented environment.
• Ability to balance multiple assignments, respond quickly to changing priorities, and maintain a high level of client service.
• Working knowledge of mailroom processes and office production equipment, including copiers, scanners, printers, and binding machines.
• Proficiency with Windows-based applications and Microsoft Office, including Word, Excel, and Outlook.
• Clear communication skills and the ability to work both independently and collaboratively with office staff.
• Physical ability to lift or move boxes and containers up to 40 pounds and push loaded carts as part of daily tasks.