Office Services Associate 3 (5+ years)

We are looking for an experienced Office Services Associate to support daily administrative and operational activities in New York, New York. This Long-term Contract position is ideal for someone who is highly organized, service-oriented, and comfortable handling a wide range of office support tasks in a fast-paced environment. The person in this role will help maintain accurate records, manage mail and inventory processes, and provide responsive assistance to employees and other stakeholders.

Responsibilities:

• Respond to questions from employees, customers, and visitors while providing clear information and resolving routine issues professionally.
• Organize, copy, sort, and maintain business documents and office records to support smooth day-to-day operations.
• Enter, review, and verify data for reports, files, and other administrative records with strong attention to accuracy.
• Keep filing systems, mailing records, inventory logs, and internal databases current and well organized.
• Receive, sort, and distribute incoming mail, packages, and related office materials in a timely manner.
• Support payroll- and check-related administrative tasks by preparing, tracking, and processing documentation as needed.
• Monitor office supply levels, assist with inventory counts, and coordinate replenishment to avoid operational delays.
• Move and transport boxes and office materials weighing up to 50-70 lbs using carts and safe handling practices when required.
• At least 5 years of experience in administrative support, office services, or customer service roles.
• High school diploma or equivalent is required.
• Strong verbal and written communication skills with the ability to interact professionally with a variety of individuals.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple priorities independently while maintaining organization and confidentiality.
• Experience handling filing, recordkeeping, mail distribution, and data entry tasks with a high degree of accuracy.
• Comfortable performing physical duties, including moving boxes and materials weighing up to 50-70 lbs when necessary.