Office Manager/Legal Administrator

We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff.

Responsibilities:

• Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated.
• Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses.
• Oversee legal file organization and maintain accurate records across physical and electronic document systems.
• Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status.
• Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff.
• Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional.
• Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration.
• Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.
• At least 3 years of experience in an office management or legal administration role within a law firm or similar legal setting.
• Practical knowledge of legal files, court filing procedures, and electronic filing systems.
• Experience using case management platforms and attorney billing software with a high level of accuracy.
• Strong calendar coordination, meeting scheduling, and general office operations experience.
• Ability to manage billing tasks, expense processing, and monthly invoicing with careful attention to detail.
• Excellent organizational skills with the ability to prioritize multiple responsibilities in a small team environment.
• Clear and effective written and verbal communication skills, including confident phone support.
• High level of efficiency, dependability, and attention to detail in handling sensitive legal and administrative work.