Office Manager

We are looking for an Office Manager to support the day-to-day administrative and financial activities of a construction company in Fort Smith, Arkansas. This Long-term Contract position is ideal for someone who can keep office operations organized, maintain accurate records, and provide dependable support to branch leadership. The role combines front-office coordination, accounting assistance, and project documentation management in a fast-paced environment.

Responsibilities:

• Oversee daily office activity by handling phone communication, written correspondence, filing, and general administrative coordination.
• Process invoices, accounts payable transactions, purchase orders, and customer billing with a high level of accuracy.
• Prepare payment-related construction documents, including applications for payment, lien waivers, and supporting records using Sage Intacct.
• Support weekly payroll administration by reviewing time entries, organizing payroll information, and maintaining related documentation.
• Maintain personnel files and assist with onboarding tasks, compliance paperwork, and safety training coordination.
• Organize job documentation such as work orders, permits, change requests, project files, and closeout materials.
• Assist with bid preparation by gathering submission documents, coordinating bid bond requirements, and supporting customer prequalification packages.
• Monitor receivables and follow up on overdue customer payments to help maintain healthy cash flow.
• Coordinate office supply purchasing, vendor communication, and vehicle maintenance recordkeeping for company assets.
• At least 2 years of experience in office administration or office management.
• Practical experience supporting accounting functions such as accounts payable, accounts receivable, billing, or payroll.
• Strong administrative skills, including receptionist support, record maintenance, and office coordination.
• Proficiency with Sage Intacct and confidence working within accounting or business software systems.
• Ability to manage multiple priorities while maintaining accuracy in a deadline-driven environment.
• Experience ordering and tracking office supplies while supporting efficient day-to-day operations.
• Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions.