Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily office operations and help ensure an efficient, productive workplace. The ideal candidate will manage administrative functions, coordinate office procedures, support staff, and serve as a key point of contact for vendors and internal teams. You will be working onsite Monday to Friday 8 am to 4 pm.

Responsibilities

• Oversee day-to-day office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate schedules, meetings, and office communications.
• Support onboarding and general administrative needs for staff.
• Maintain office records, files, and reporting systems.
• Assist with budgeting, invoice tracking, and expense management.
• Help create and maintain an organized, professional office environment.
• 4+ years of administrative experience.
• Strong computer skills, including proficiency in Microsoft Office Suite, especially Outlook and calendar management.
• Proven ability to multitask, work independently, and quickly learn new processes with minimal supervision.
• Prior experience with facilities coordination.
• Experience coordinating meetings and schedules, arranging catering orders, and performing accurate data entry.
• Previous vendor management experience.
• Experience supporting budgets and tracking expenses.
• Bilingual Spanish skills are a strong plus.