Office Manager

Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment.

The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly.

Location: Gibsonia, PA Schedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PM Work Arrangement: Fully onsite Employment Type: Contract-to-hire Compensation: $28-$30/hour Start Date: ASAP Dress Code: Business casual (nice jeans acceptable)

Free parking available

Occasional local travel and attendance at trade shows may be required, including occasional weekend events

Valid driver's license and insurability required

Responsibilities:

Law Firm Support (approximately 70%)

• Process, organize, and calendar incoming legal mail and documents
• Manage and maintain CRM and practice management systems
• Create templates and assist with data organization and system maintenance
• Prepare, process, and maintain legal and administrative documents
• Manage invoicing and payment-related administrative tasks
• Monitor company email inboxes and ensure communications are routed and followed up on appropriately
• Coordinate administrative workflows and maintain accurate records
• Assist with marketing initiatives and social media content management

Roofing Company Support (approximately 30%)

• Answer and direct incoming calls
• Maintain and update customer information within the CRM system
• Monitor and respond to online reviews and customer feedback
• Coordinate with external marketing partners regarding advertising and promotional efforts
• Provide general administrative support to office operations
• Represent the company at occasional trade shows and community events

Qualifications:

• Previous experience in an Office Manager, Administrative Coordinator, Executive Assistant, Operations Coordinator, or similar administrative role
• Strong attention to detail and ability to accurately follow complex instructions
• Demonstrated ability to prioritize competing tasks and manage multiple deadlines
• Self-starter who works effectively with minimal supervision
• Excellent written and verbal communication skills
• Strong customer service and professional phone etiquette
• Experience managing calendars, documents, records, and business correspondence
• Proficiency with Microsoft 365, including Word and Outlook, and basic Excel skills
• Experience with Adobe Acrobat or similar document management software
• Ability to learn and navigate multiple software platforms

Preferred Experience:

• Previous experience supporting a legal office, professional services firm, construction company, or trades-based business
• Experience with CRM systems and practice management software
• Familiarity with JobNimbus, Payzer, MyCase, LawPay, and/or Family Law Software is a plus

This role is ideal for someone who enjoys wearing multiple hats, improving processes, and becoming a trusted administrative partner within a collaborative, family-owned business environment.