Office Manager

We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment.

For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.

Responsibilities:

• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.
• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.
• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.
• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.
• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.
• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.
• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.
• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
• Experience managing administrative operations in a detail-oriented office setting.
• Working knowledge of office purchasing, supply coordination, and general facilities support.
• Hands-on experience with accounts payable, invoice processing, and payment record maintenance.
• Familiarity with accounts receivable procedures and transaction tracking.
• Ability to perform receptionist or front-desk duties with strong communication skills.
• Experience processing payroll for a workforce of fewer than 100 employees.
• Understanding of human resources administrative practices, including employee file maintenance and onboarding support.