Office Manager

We are looking for an organized and proactive Office Manager to support daily operations for a consultancy in New York, New York. This Contract position is fully onsite and offers the opportunity to keep the office running smoothly while providing administrative and front-desk support. The ideal candidate brings strong coordination skills, attention to detail, and a service-oriented approach to managing an efficient workplace environment.

Responsibilities:

• Oversee day-to-day office activities to ensure the workplace remains organized, functional, and welcoming for staff and visitors.
• Manage front-desk coverage by greeting guests, answering inquiries, and directing communications appropriately.
• Coordinate calendars, schedule meetings, and help maintain an orderly flow of appointments and office events.
• Monitor inventory levels for office materials and kitchen essentials, and place orders to keep supplies adequately stocked.
• Handle incoming and outgoing mail, including distributing correspondence, preparing items for shipment, and sending checks as needed.
• Support routine financial errands by preparing and completing bank deposits accurately and on time.
• Maintain common areas and workspaces by organizing materials and arranging timely restocking of frequently used items.
• Provide general administrative support to leadership and team members to help improve office efficiency and daily operations.
• At least 2 years of experience in office administration, office management, or a similar support role.
• Demonstrated ability to manage reception responsibilities and maintain a detail-oriented presence in a client-facing environment.
• Experience coordinating schedules, meetings, and calendars with strong attention to detail.
• Familiarity with ordering, tracking, and replenishing office supplies and workplace materials.
• Ability to manage mail distribution, check handling, and bank deposit tasks with accuracy and discretion.
• Strong organizational and multitasking skills in a fast-paced office setting.
• Excellent verbal and written communication skills, along with a dependable and proactive work style.