Office Manager

We are looking for an organized Office Manager to support daily workplace operations near Montvale, New Jersey. This contract position with permanent potential is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative, vendor, and employee-facing activities. The right candidate will bring strong follow-through, sound judgment, and the ability to keep multiple priorities moving smoothly.

Responsibilities:

• Oversee day-to-day office operations to ensure the workplace runs efficiently and remains well organized.
• Manage office inventory by tracking supply levels, placing orders, and maintaining essential materials for staff use.
• Serve as the main point of contact for building-related matters and coordinate with property management to address office needs.
• Process and monitor vendor invoices, helping maintain accurate records and timely payment coordination.
• Organize logistics for large meetings, including scheduling conference space and arranging catering or meal service.
• Support employee engagement efforts by helping coordinate in-office activities and fostering a positive workplace atmosphere.
• Facilitate onboarding and offboarding tasks, including preparing office-related resources and coordinating necessary administrative steps.
• Provide front desk and reception support by greeting visitors, answering inquiries, and directing communications appropriately.
• Experience supporting administrative office functions in a detail-oriented business setting.
• Ability to manage office supply purchasing and maintain organized inventory levels.
• Familiarity with accounts payable processes, including invoice handling and vendor coordination.
• Comfortable performing receptionist and front office responsibilities with courtesy and professionalism.
• Strong organizational skills with the ability to manage meetings, schedules, and multiple competing priorities.
• Clear written and verbal communication skills for interacting with employees, vendors, and building management.
• Proficiency with standard office software and general administrative tools.