Office Clerk

We are looking for an Office Clerk to support administrative and property operations for a community-based housing environment in Vallejo, California. This is a Contract position that combines office coordination, resident-facing support, and leasing-related assistance within an affordable housing setting. The ideal candidate will help keep daily activities organized, maintain accurate records, and contribute to a safe, compliant, and well-run property operation.

Office Clerk Responsibilities:

• Coordinate front-office and administrative activities that support daily property operations, resident communication, and general site organization.
• Assist with leasing tasks by preparing application materials, tracking prospective resident information, and supporting move-in and onboarding activities.
• Maintain organized documentation for resident files, compliance records, and property reports using established office and property management systems.
• Respond to resident questions and service needs in a thorough and attentive manner, helping address concerns and directing issues to the appropriate team members for resolution.
• Work closely with maintenance and operations staff to report property issues, follow up on service requests, and support a safe and well-maintained community environment.
• Support rent administration by recording payments, monitoring outstanding balances, and assisting with follow-up on overdue accounts.
• Help uphold housing policies and regulatory requirements by tracking deadlines, preparing required paperwork, and supporting audits or file reviews.
• Represent the property effectively during community outreach efforts and resident engagement activities, helping foster positive relationships with residents and partners.

If you are interested in this Office Clerk position, please apply today!

• Experience supporting property management, residential leasing, or office administration in a housing or real estate environment.
• Working knowledge of affordable housing programs and compliance standards, including HUD and LIHTC guidelines.
• Ability to manage multiple assignments efficiently while maintaining accuracy and meeting deadlines.
• Strong communication and interpersonal skills for interacting with residents, staff, and external partners.
• Familiarity with property management software, including Yardi, and confidence using digital record-keeping systems.
• Understanding of landlord-tenant practices, housing regulations, and basic property safety expectations.
• Proven ability to maintain confidentiality, stay organized, and provide dependable administrative support in a fast-paced setting.