Office Assistant

We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts.

Responsibilities:

• Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities.
• Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately.
• Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism.
• Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed.
• Maintain organized records, daily census information, and other department documentation in line with internal guidelines.
• Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes.
• Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required.
• Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
• High school diploma or equivalent required.
• Prior experience in an administrative, clerical, or office support role preferred; healthcare office experience is a plus.
• Ability to perform receptionist tasks such as answering inbound calls, routing messages, and assisting visitors professionally.
• Proficiency with Microsoft Office applications, especially Outlook, and comfort learning department-specific systems.
• Strong verbal, written, and interpersonal communication skills with a customer-focused approach.
• Ability to scan, file, and manage documents accurately while maintaining organized records.
• Strong time management and prioritization skills, with the ability to stay composed during interruptions and shifting demands.
• Demonstrated ability to work cooperatively with a team and use sound judgment in a busy office environment.