Office Assistant

We are looking for an organized Office Assistant to support daily administrative operations. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment, handling front-desk interactions, and keeping workplace routines running smoothly. The role combines receptionist support, clerical coordination, and office upkeep to help maintain an efficient and well-organized setting.

Responsibilities:

• Welcome visitors, direct them appropriately, and serve as the first point of contact for incoming office inquiries.
• Answer inbound phone calls promptly, route messages accurately, and provide general assistance to callers.
• Scan, file, and organize documents to support recordkeeping and day-to-day administrative needs.
• Perform clerical tasks such as data entry, correspondence support, and general office coordination.
• Maintain the appearance and readiness of office areas and conference rooms, including preparation before and after meetings.
• Monitor inventory levels for office materials, snacks, and beverages, and restock supplies as needed.
• Keep shared spaces such as breakrooms, refrigerators, and common areas clean, orderly, and presentable.
• Provide routine service and basic upkeep for office beverage stations, including coffee equipment and the soft drink machine.
• Prior experience in an office assistant, receptionist, or similar administrative support role.
• Ability to manage inbound calls, greet visitors courteously, and handle front-desk responsibilities with confidence.
• Comfortable performing document scanning, filing, and other clerical duties with strong attention to detail.
• Strong organizational skills with the ability to maintain tidy workspaces and support daily office operations.
• Capable of monitoring and replenishing office and breakroom supplies in a timely manner.
• Effective written and verbal communication skills for interacting with staff, guests, and callers.
• Ability to work independently, prioritize tasks, and maintain a detail-oriented office environment.