Office Assistant

We are looking for a dependable Office Assistant to provide onsite administrative support for a Contract assignment in Lynnwood, Washington. This role is ideal for someone who can keep daily office operations running smoothly by coordinating schedules, preparing invoices, handling incoming communication, and supporting basic payroll entry. The position suits a highly organized, detail-oriented individual who is comfortable working independently in a small office environment and managing a variety of clerical tasks with accuracy and professionalism.

Responsibilities:

• Coordinate service appointments and maintain an organized daily schedule for jobs and client visits.
• Prepare and process customer invoices in QuickBooks Online with close attention to accuracy and timeliness.
• Serve as a point of contact for incoming calls and office communications, directing information clearly and professionally.
• Communicate scheduling updates and job details to field personnel to help ensure smooth service delivery.
• Provide day-to-day administrative support such as document handling, scanning, record upkeep, and general clerical assistance.
• Enter payroll-related information as needed to support timely and accurate processing during the assignment.
• Help maintain orderly office operations by tracking tasks, updating internal information, and supporting routine office workflows.
• Previous experience in office administration, clerical support, or a similar business support position.
• Ability to manage scheduling, calendar coordination, or dispatch-related activities in a fast-paced setting.
• Hands-on experience creating invoices and working within QuickBooks Online.
• Strong organizational skills with a high level of attention to detail and follow-through.
• Confidence working independently and handling responsibilities with minimal supervision.
• Clear and detail-focused communication skills for interacting with customers, internal staff, and service teams.
• Proficiency with common administrative tasks such as answering phones, scanning documents, and maintaining records.