Office Assistant

We are looking for an Office Assistant to support daily front desk and workplace operations in Kearny, New Jersey. This Contract position is ideal for someone who enjoys a fast-moving setting, takes initiative, and can provide dependable administrative support while creating a welcoming experience for employees and visitors. The right candidate will be comfortable handling reception activities, coordinating office needs, and responding to shifting priorities with a practical, solutions-oriented approach.

Responsibilities:

• Welcome guests, candidates, and other visitors while maintaining a detail-oriented and organized front desk presence.
• Manage incoming calls, deliveries, and general office traffic to help ensure smooth day-to-day operations.
• Provide administrative assistance such as document scanning, clerical support, and other routine office tasks.
• Assist with basic workplace upkeep and help address everyday office or facilities-related needs.
• Resolve common office issues by researching information, identifying practical solutions, and taking action independently.
• Communicate clearly with internal staff and external contacts to support office coordination and a positive onsite experience.
• Contribute to special administrative assignments and provide support wherever operational help is needed.
• Adjust quickly to changing business demands and step into new tasks effectively within a fast-paced environment.
• At least 2 years of experience in reception, office administration, or a similar support role.
• Proficiency with Microsoft Office, Microsoft Teams, and Slack.
• Strong general computer skills with the ability to learn new tools and systems quickly.
• Experience handling front desk responsibilities, inbound calls, and visitor interactions in a detail-oriented manner.
• Ability to perform clerical tasks such as scanning, organizing documents, and maintaining office records.
• Resourceful and proactive work style with the confidence to solve routine problems independently.
• Strong communication skills and the ability to work effectively with both internal employees and external visitors.