Office Administrator

We are looking for a dependable Office Administrator to support daily operations for an energy and natural resources organization in New Hope, Minnesota. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office running smoothly, communicating with employees at all levels, and handling a wide range of administrative tasks with professionalism. The role offers part-time hours and the chance to build long-term familiarity with the business while contributing to leadership support, meetings, and office coordination.

Responsibilities:

• Manage day-to-day office operations, including mail distribution, shipping coordination, document handling, supply replenishment, and upkeep of shared work areas.
• Provide administrative support for leaders by helping organize internal meetings, training activities, and company events.
• Coordinate conference room calendars, prepare spaces for meetings, arrange meals or refreshments, and ensure logistics are handled efficiently.
• Assist teams across the organization with clerical and administrative projects based on shifting business priorities.
• Serve as a reliable point of contact for general office needs, including reception-related tasks, inbound call support, and routine communication with staff and leadership.
• Complete document scanning, printing, and related record-handling tasks while maintaining accuracy and organization.
• Step into both recurring and unexpected assignments as needed to keep office workflows moving effectively.
• Support evolving administrative needs that may expand as the position develops over time.
• At least 2 years of office administration, office assistant, or similar administrative support experience.
• Strong reliability, professionalism, and willingness to take initiative in a fast-moving office environment.
• Clear communication skills and confidence working independently while also supporting employees at multiple levels of the organization.
• Proficiency with Microsoft Office, especially Word and PowerPoint.
• Experience with general clerical duties such as answering inbound calls, scanning documents, and handling reception-related responsibilities.
• Well-organized approach with the ability to manage several tasks at once and adjust to changing priorities.
• Comfortable committing to a long-term assignment and contributing consistently in a part-time schedule.