Medical Staff Coordinator

A Healthcare Company is looking for a detail-oriented Medical Staff Coordinator to support physician leadership and administrative operations. This Medical Staff Coordinator position plays an important role in coordinating medical staff activities, maintaining accurate records, and helping ensure compliance with organizational and regulatory standards. The Medical Staff Coordinator will be organized, discreet, and comfortable managing committee support, credentialing-related tasks, and provider documentation in a healthcare environment.

Key Responsibilities:

• Serve as a key point of coordination between medical staff leaders and administration, fostering effective communication and collaboration.
• Organize committee and department meetings by preparing agendas, recording minutes, tracking follow-up items, and maintaining complete documentation.
• Maintain files, records, and supporting materials in a manner that is ready for audits, surveys, and regulatory review.
• Assist with peer review administration and ensure related documentation is handled accurately and confidentially.
• Update and distribute provider call schedules, including emergency department coverage information, to support operational needs.
• Monitor provider licenses, certifications, health records, and other time-sensitive credentials to help ensure renewals are completed on schedule.
• Support credentialing and privileging activities for medical and allied health staff, including updates to request forms and related records.
• Maintain medical staff databases, official rosters, policies, procedures, dues, and fee tracking with a high level of accuracy.
• Stay current on bylaws, rules, hospital policies, and applicable regulatory requirements affecting medical staff operations.

Benefits: Health, Dental, Vision, 401k, and Sick Time Off.

Qualifications:

• High school diploma or equivalent required; associate degree, technical training, or a comparable combination of education and relevant experience preferred.
• Previous experience in a medical staff services department or a related healthcare administrative setting preferred.
• Working knowledge of credentialing processes, provider documentation, and medical staff support functions.
• Ability to prepare organized records, meeting materials, and formal minutes with strong attention to detail.
• Understanding of confidentiality standards and the importance of handling sensitive physician and patient-related information appropriately.
• Familiarity with regulatory expectations, policy compliance, and license or certification tracking.
• Proficiency with databases and administrative systems used for roster management, documentation, and reporting.
• Ability to meet employment conditions related to required vaccinations, where applicable, and eligibility verification.