Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support the daily flow of mail and internal deliveries for a healthcare organization in Rochester, New York. This Long-term Contract position is ideal for someone who is organized, efficient, and comfortable handling time-sensitive correspondence in a fast-paced setting. The role focuses on receiving, sorting, and distributing incoming materials accurately while helping maintain smooth mailroom operations across the facility.

Responsibilities:

• Receive incoming letters, packages, and interoffice deliveries, then organize them for timely distribution
• Sort and route mail to the appropriate departments and staff members with a high level of accuracy
• Deliver mail and parcels throughout the facility according to established schedules and priority needs
• Prepare outgoing correspondence and shipments for pickup, ensuring proper labeling and processing
• Maintain an orderly mailroom environment by tracking daily volume and keeping materials properly arranged
• Assist with mail processing tasks such as logging items, verifying delivery details, and resolving distribution issues
• Support day-to-day mail services by coordinating with internal teams on special delivery or pickup requests
• Previous experience working in a mailroom, shipping, receiving, or similar support role
• Ability to sort, organize, and distribute high volumes of daily mail efficiently
• Comfortable walking throughout the facility to complete scheduled deliveries
• Strong attention to detail when handling mail processing and routing tasks
• Reliable time management skills and the ability to follow established procedures
• Basic communication skills for interacting with staff regarding deliveries and pickups
• Ability to lift and move mail bins, packages, or office materials as needed