Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support daily shipping, receiving, and internal distribution operations for a contract position based in the Greater Philadelphia Region This role helps keep campus deliveries organized by handling incoming packages, maintaining supply flow, and ensuring materials reach the correct departments in a timely manner. The ideal Mailroom Assistant candidate is comfortable working with mailroom technology, tracking systems, and routine administrative processes while following established safety and service standards.

What you get to do every single day:

• Coordinate the intake, sorting, and delivery of incoming packages, cartons, equipment, and supplies to assigned campus locations.
• Support shipping and receiving activities by completing both digital and paper-based documentation with accuracy.
• Label and track campus equipment, including items designated for various locations, and provide the required records to leadership.
• Monitor inventory of stored office and operational supplies and place replenishment orders as needed.
• Distribute stocked materials such as toner, stationery, and other requested items to departments and designated sites.
• Use distribution and mailroom software tools to record transactions, process shipments, and maintain reporting data across required platforms.
• Follow organizational procedures, service expectations, and workplace safety standards in all daily tasks.
• Operate mailroom and distribution equipment responsibly, including routine cleaning, adjustment, and basic upkeep.
• Assist with additional departmental tasks and related support duties as assigned.

Other requirements for the Mailroom Assistant position include and are not limited to:

• Experience supporting mailroom, shipping, receiving, or package distribution activities.
• Ability to manage daily mail and incoming deliveries with strong attention to detail.
• Comfortable using computer applications and tracking systems, including Microsoft Office and related shipping or receiving software.
• Ability to organize supplies, maintain records, and complete documentation accurately.
• Capable of delivering materials across multiple locations in a timely and detail-focused manner.
• Knowledge of safe equipment handling and general workplace safety practices.
• Strong reliability, communication skills, and ability to follow established procedures.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013541612