Legal Secretary

We are looking for an experienced Legal Secretary to provide high-level support to a busy litigation practice serving public sector defense matters in Los Angeles, California. This Contract position calls for a detail-focused candidate who can keep multiple cases moving efficiently while supporting attorneys handling civil rights, constitutional, and broader civil litigation work. The ideal candidate brings strong organizational judgment, confidence with court procedures, and the ability to manage competing priorities in a fast-paced legal environment.

Responsibilities:

• Organize and maintain attorney calendars by tracking court dates, filing deadlines, depositions, hearings, and internal meetings across active litigation matters.
• Draft, revise, and format legal documents, including pleadings and related filing components such as tables of authorities and tables of contents, with close attention to accuracy and presentation.
• Submit filings in both federal and state courts using appropriate electronic filing procedures and ensure all submissions meet jurisdictional requirements.
• Coordinate scheduling activities through calendaring tools integrated with Outlook to help attorneys stay aligned on case obligations and appearances.
• Deliver daily litigation support for several attorneys by managing documents, communications, and administrative priorities tied to ongoing defense matters.
• Monitor case milestones and follow up on time-sensitive tasks to help maintain compliance with procedural deadlines and court expectations.
• At least 8 years of experience in defense litigation support as a Legal Secretary or in a closely related role.
• Background in public entity defense, insurance defense, or civil litigation defense is strongly preferred.
• Demonstrated knowledge of filing practices and procedures for both federal and state courts.
• Hands-on experience managing litigation calendars in a deadline-driven legal setting.
• Proficiency with electronic filing, court filing workflows, and calendar management tools.
• Ability to handle dictation and produce accurate legal documentation with a high degree of precision.
• Strong organizational, communication, and multitasking skills with the ability to support multiple attorneys effectively.