Legal Billing Specialist

A busy company in the West Caldwell area is seeking a Legal Billing Specialist to join their growing firm. This Legal Billing Specialist will get the chance to join an exciting growing team that loves to promote within. The ideal Legal Billing Specialist will have experience with e-billing and have proficiency with Aderant (not required). Other responsibilities of this Legal Billing Specialist will include but not be limited to:

Legal Billing Specialist Responsibilities:

• Compile, review, and process attorney time entries and expenses to generate accurate client invoices in accordance with established billing schedules and client-specific requirements.
• Review and edit pre-bills for accuracy, making adjustments and revisions based on attorney feedback, billing instructions, and client guidelines.
• Prepare and execute complex client invoices, ensuring proper formatting, supporting documentation, billing rates, and expense allocations.
• Manage a high volume of monthly billing transactions while maintaining accuracy and meeting strict billing deadlines.
• Review billing activity for discrepancies, missing information, duplicate entries, and potential billing errors before invoices are finalized and distributed.
• Apply client retainer funds and ensure payments and adjustments are accurately reflected within the billing system.
• Process attorney-approved write-offs, billing adjustments, credits, and other account modifications as needed.
• Develop, maintain, and monitor billing schedules to ensure invoices are prepared and submitted in a timely manner.
• Work closely with attorneys, legal secretaries, and other internal departments to address billing questions, resolve discrepancies, and obtain necessary approvals.
• Communicate with clients as needed regarding invoice inquiries, billing corrections, and supporting documentation.
• Generate monthly billing reports and provide reporting support to management and attorneys regarding billing activity, outstanding invoices, and related financial information.
• Maintain organized and accurate billing records while ensuring adherence to firm policies, client billing guidelines, and established procedures.
• Assist with special billing projects and other administrative or accounting-related duties as assigned.

This Legal Billing Specialist position is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist role apply today!

• Previous experience in legal billing within a law firm environment required.
• Strong understanding of attorney timekeeping, pre-bill review, invoice processing, and legal billing procedures.
• Experience handling complex billing arrangements and high-volume monthly billing.
• Familiarity with client billing guidelines, retainer applications, write-offs, and billing adjustments.
• Proficiency with legal billing software and Microsoft Office, particularly Excel.
• Strong organizational skills with the ability to prioritize multiple assignments and meet tight deadlines.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, legal staff, and clients.
• Ability to work independently while also collaborating effectively with a team.