Legal Billing Coordinator

Our client is seeking a Billing Coordinator to support the firm's billing and revenue cycle functions. This position will work closely with leadership and service teams to ensure invoices are processed accurately, client billing requirements are met, and billing activities are completed within established deadlines. The ideal candidate has experience in a CPA or law firm environment, understands WIP billing, and can manage multiple priorities in a fast-paced professional services setting.

Responsibilities

• Manage the billing process from pre-bill review through final invoice distribution.
• Review and edit invoices for accuracy, completeness, and compliance with client billing requirements.
• Partner with the Operations Manager and internal teams to ensure timely billing and revenue recognition.
• Monitor WIP balances, write-ups, write-downs, realization rates, and accounts receivable activity.
• Process electronic invoices through e-billing platforms and client portals.
• Research and resolve billing discrepancies, invoice rejections, and client inquiries.
• Assist with collections efforts and follow up on outstanding balances.
• Generate billing and revenue reports and support month-end processes.
• Maintain accurate billing records and client information within the firm's practice management system.
• Support special projects and provide administrative assistance as needed.
• 3+ years of billing experience within a CPA firm or law firm.
• Experience working with WIP billing and billing realization metrics.
• Hands-on experience with CCH practice management software required.
• Strong understanding of professional services billing processes.
• Advanced attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Ability to manage competing priorities and meet deadlines in a high-volume environment.
• Strong communication, analytical, and problem-solving skills.
• Comfortable working in a technology-driven, paperless environment.