Legal Assistant

We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment.

Responsibilities:

• Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently.
• Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details.
• Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar.
• Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed.
• Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required.
• Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling.
• Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines.
• Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency.
• Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages.
• Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders.
• Experience supporting civil litigation matters in a legal assistant or similar position.
• Working knowledge of e-filing procedures for court submissions, including federal and state filings.
• Strong calendar management skills with the ability to track deadlines based on filings, rules, and court procedures.
• Familiarity with court documents, legal terminology, and litigation support processes such as discovery, depositions, and service of process.
• High level of accuracy in document handling, data entry, and file organization.
• Proficiency with Microsoft Excel and general office software used for legal administrative support.
• Ability to manage multiple assignments, follow detailed instructions, and maintain organization in a deadline-driven environment.