Legal Assistant

We are looking for a skilled Legal Assistant to join a respected law firm in Pennsylvania. This position supports attorneys in a busy practice and is well suited for someone who stays organized, manages competing priorities effectively, and works confidently under tight deadlines. The ideal candidate brings prior law firm experience, strong administrative judgment, and a detail-oriented approach to client and attorney support.

Responsibilities:

• Coordinate attorney schedules by organizing meetings, court dates, appointments, and critical deadlines to keep daily operations on track.
• Draft, revise, and finalize legal correspondence, memoranda, and other case-related documents with accuracy and consistent formatting.
• Prepare written materials from dictation and assist attorneys with document production as needed.
• Maintain both digital and physical case files to ensure records are complete, organized, and easy to retrieve.
• Arrange meetings, reserve conference space, and support day-to-day office logistics for the legal team.
• Record attorney time, assist with billing activities, and help prepare invoices for client matters.
• Support matter intake by completing conflict checks and opening new files in accordance with firm procedures.
• Submit court and agency filings electronically while ensuring deadlines and filing requirements are met.
• Manage incoming and outgoing mail, overnight packages, client communications, file closures, and additional front-office or clerical support when required.
• At least 3 years of administrative support experience within a law firm environment.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Experience with legal billing or practice management software such as TABS3 is strongly preferred.
• Demonstrated ability to manage calendars, coordinate deadlines, and support court filing activities.
• Excellent organizational and communication skills with the ability to handle multiple priorities efficiently.
• High level of accuracy, sound judgment, and discretion when working with sensitive or confidential information.