Legal Assistant

We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.

Responsibilities:

• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.
• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.
• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.
• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.
• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.
• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.
• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.
• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
• Prior administrative support experience in an office setting is required.
• Strong technical skills, including confidence working with document management systems and digital files, are essential.
• Proficiency with Microsoft Office applications and Adobe Acrobat is required.
• Excellent organizational ability and close attention to detail are necessary for success in this role.
• Ability to manage front desk responsibilities while balancing legal administrative support duties is required.
• Experience in a law firm or other legal support environment is preferred.
• Familiarity with Intellectual Property matters, NetDocuments, or OneNote is preferred.