Legal Assistant

We are looking for a detail-oriented Legal Assistant to support patent prosecution work in New York, New York. This position focuses on preparing and coordinating U.S. and international patent filing materials, maintaining accurate records, and helping attorneys manage deadlines and official correspondence. The ideal candidate brings strong organizational skills, experience with electronic filings, and a solid understanding of patent-related documentation and procedures.

Responsibilities:

• Prepare, review, and submit patent prosecution documents to the U.S. Patent and Trademark Office, including new applications, continuing applications, responses, declarations, assignments, and fee-related filings.
• Coordinate with international counsel to handle foreign filing instructions, country-specific formalities, and follow-up communications tied to global patent matters.
• Monitor incoming notices and official communications, summarize key updates for attorneys, and keep application status information current and organized.
• Obtain priority records, recorded assignment copies, published applications, and patent documents from domestic and international databases as needed.
• Maintain accurate ownership and chain-of-title records, and assist with documentation required to confirm or correct rights in patent assets.
• Manage docketing-related follow-up by tracking deadlines for responses, maintenance actions, extensions, and other time-sensitive prosecution events.
• Support filing accuracy by organizing supporting materials such as formal drawings, revised specifications, disclosure statements, and application data updates.
• Enter and maintain citation and matter information in relevant tracking systems to support complete and reliable case records.
• At least 2 years of experience in a legal assistant or patent prosecution support role.
• Working knowledge of U.S. patent filing procedures and related legal documentation.
• Experience with electronic filing platforms and online submission processes.
• Strong calendar management skills with the ability to track and prioritize multiple deadlines.
• Ability to prepare, review, and organize detailed legal documents with a high level of accuracy.
• Familiarity with court or agency filing practices and document handling protocols.
• Excellent written communication and coordination skills for working with attorneys, clients, and foreign associates.