Legal Administrator

We are looking for a proactive Legal Administrator to support daily operations for a boutique litigation practice. This onsite position is ideal for an experienced, detail-oriented administrative specialist who can keep the office running smoothly while providing dependable support to attorneys and firm leadership. The role offers the opportunity to contribute across client intake, scheduling, billing coordination, and general office administration in a fast-paced legal environment.

Responsibilities:

• Provide day-to-day administrative assistance to attorneys and leadership, helping maintain efficient office operations.
• Serve as the first point of contact for visitors and callers by managing the reception area and responding to incoming communications effectively.
• Coordinate new client and matter intake activities, including preliminary conflict review and preparation of engagement documentation.
• Assist with invoicing activities, expense submissions, and electronic billing support to help keep financial processes organized.
• Arrange business travel, event registrations, itineraries, and related expense reporting for attorneys and staff.
• Monitor attorney continuing legal education records and help manage registrations and compliance-related tracking.
• Handle routine office support tasks such as scanning, copying, filing, distributing mail, and maintaining organized records.
• Replenish office and kitchen inventory and help ensure conference rooms and shared spaces remain presentable and functional.
• Support external communications by updating social media channels and blog postings with firm news and announcements.
• Assist with recruiting coordination and onboarding logistics for new hires as needed.
• At least 2 years of administrative experience, ideally within a services or legal setting.
• Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in detailed work.
• Clear and effective verbal and written communication skills.
• Sound judgment when working with sensitive or confidential information.
• Proficiency with Microsoft Office applications and Adobe Acrobat Pro.
• Experience handling calendars, front desk responsibilities, and general office administration.
• Bachelor’s degree preferred.
• Prior law firm experience is preferred.