IP Docketing Operations Lead

A highly respected international law firm is seeking an experienced Intellectual Property Docketing Operations Lead to oversee daily IP docketing operations and support a sophisticated patent, trademark, copyright, and domain name practice. This leadership role offers the opportunity to mentor a team of docketing professionals, drive process improvements, maintain critical intellectual property databases, and help ensure compliance with domestic and international IP deadlines and regulations.

The ideal candidate is a detail-oriented docketing professional with strong technical knowledge, leadership capabilities, and a passion for improving operational efficiency within a complex IP environment.

Key Responsibilities

• Lead the day-to-day operations of the intellectual property docketing function.
• Serve as a primary resource for docket-related questions from attorneys, paralegals, and docketing staff.
• Monitor critical deadlines and ensure timely completion of all docketing-related activities.
• Coordinate workflow distribution and assist with staffing and resource planning.
• Train and mentor docketing professionals, including developing and delivering training programs.
• Maintain data integrity through audits, quality control processes, and database reviews.
• Troubleshoot docketing issues and implement solutions to improve accuracy and efficiency.
• Partner with management and technology teams to enhance and optimize the firm's IP docketing platform.
• Work with internal stakeholders to support client onboarding, matter transfers, and reporting requests.
• Stay current on changes in U.S. and international intellectual property laws, regulations, and filing requirements.
• Support firmwide compliance, risk management, and operational best practices.
• Bachelor's degree or equivalent professional experience.
• 5+ years of intellectual property docketing experience in a law firm or comparable professional services environment.
• Strong knowledge of patent, trademark, copyright, and maintenance deadline management.
• Experience using IP docketing software, with FoundationIP experience strongly preferred.
• Working knowledge of USPTO systems and resources, including Patent Center, TSDR, TESS, and related databases.
• Understanding of domestic and international intellectual property procedures and docketing requirements.
• Demonstrated ability to train, mentor, and support team members.
• Strong analytical, problem-solving, and organizational skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Benefits Offered:

• Medical insurance, including coverage for infertility services, gender-affirming care, behavioral health services, and virtual healthcare providers
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan with employer contribution
• Basic and optional life insurance
• Short-term and long-term disability coverage
• Generous paid time off
• Paid holidays