International Shipping Coordinator

We are looking for an International Shipping Coordinator to support global order movement and documentation for a retail organization in Hermosa Beach, California. This contract opportunity with permanent potential is ideal for someone who can keep international shipments moving accurately and on schedule while coordinating closely with finance, customer service, distribution, and external logistics partners. The role focuses on shipment administration, export paperwork, payment-related documentation, and issue resolution across factory, warehouse, and distribution center origin points.

Responsibilities:

• Oversee international shipments from factories, vendors, warehouses, and distribution centers, ensuring orders are processed accurately and within required timelines.
• Review commercial invoices, packing details, and shipping records for completeness and accuracy before final processing.
• Compare order and invoice information across internal systems to confirm product details, quantities, and pricing, and coordinate corrections when discrepancies are found.
• Work with finance and cross-functional partners to resolve billing or payment issues before shipment documentation is finalized.
• Prepare and issue export-related paperwork such as commercial invoices, packing lists, certificates of origin, transportation instructions, and other required shipment documents.
• Coordinate with customer service, allocations, customs, retail, distribution center teams, carriers, forwarders, and trucking providers to support timely shipment execution.
• Monitor shipment progress from origin to destination and escalate delays, missing documents, or exceptions to the appropriate supervisor or manager.
• Submit documentation tied to letters of credit, documentary collections, wire transfers, and related payment processes so funds can be secured for shipped goods.
• Maintain organized shipment files and supporting records for all international logistics activity handled by the export logistics team.
• Experience in international shipping, logistics coordination, export documentation, or a closely related operations role.
• Working knowledge of global shipping documents, commercial invoicing, packing lists, and certificate preparation.
• Familiarity with payment and trade documentation, including letters of credit, documentary collections, or wire transfer support.
• Strong attention to detail with the ability to verify pricing, quantities, product attributes, and shipment data accurately.
• Ability to communicate effectively with internal departments and external partners across multiple stages of the shipping process.
• Proficiency in using logistics, order management, or ERP systems to process shipments and track documentation.
• Strong organizational skills with the ability to manage multiple shipments and deadlines in a fast-paced retail environment.