Human Resources (HR) Specialist

We are looking for a Contract Human Resources (HR) Specialist to support immigration, mobility, and employee authorization programs in New York, New York. This role will oversee case coordination, relocation activity, and compliance tracking while serving as a key resource for employees and internal stakeholders. The ideal candidate will bring strong knowledge of employment-based immigration processes, careful records management, and the ability to improve program operations through clear communication and organized execution.

Responsibilities:

• Oversee employment-based immigration matters by working with outside counsel, tracking case activity, and helping employees maintain valid work authorization.
• Guide employees and business partners through visa procedures, required documents, filing timelines, and potential compliance considerations.
• Maintain accurate immigration records in HR systems, including visa classifications, case updates, expiration deadlines, and re-verification requirements.
• Proactively track upcoming work authorization deadlines and coordinate extensions, amendments, and related filings with employees, internal teams, and legal partners.
• Administer annual visa programs such as the H-1B cap process, including candidate review, approval coordination, employee communication, and submission support.
• Coordinate J-1 intern program activities and ensure required documentation and evaluation milestones are completed on schedule.
• Manage relocation support for new hires and internal transfers across the Americas, partnering with vendors and internal teams to deliver a consistent employee experience.
• Prepare mobility cost estimates, address policy-related questions, and help resolve escalated relocation issues while coordinating with Payroll, Tax, Finance, Benefits, and Recruiting.
• Analyze immigration and mobility program data, conduct audits for accuracy, and create process documentation and knowledge resources to strengthen operations.
• Monitor vendor performance, stay current on regulatory changes, and recommend process improvements that simplify and scale immigration and relocation programs.
• Experience supporting employment-based immigration programs, including visa categories such as H-1B, F-1, TN, E-3, O-1, J-1, and permanent residence processes.
• Working knowledge of immigration law requirements and best practices related to employee work authorization and I-9 compliance.
• Ability to manage detailed department records and maintain accuracy across multiple cases, deadlines, and employee files.
• Strong communication skills with a courteous manner and the ability to explain complex processes clearly to employees and internal partners.
• Experience coordinating with external legal counsel, relocation vendors, and cross-functional stakeholders in a fast-paced environment.
• Proficiency with computer-based administrative work, including data entry, documentation management, and routine keyboard-based tasks.
• Ability to review relocation costs, support employee questions related to move logistics, and contribute to informed decision-making around mobility programs.