Human Resources (HR) Coordinator

We are looking for a detail-oriented Human Resources Coordinator to support day-to-day recruiting and employee administration activities in Irvine, California. This contract opportunity is ideal for someone who is comfortable managing recruiting coordination, onboarding paperwork, and compliance-related HR tasks in a fast-paced office environment. The role will partner closely with hiring managers and internal stakeholders to keep candidate flow organized and ensure new employee documentation is completed accurately and on time.

Responsibilities:

• Assist with recruiting support by identifying candidates for open positions, collecting resumes, and organizing submissions for hiring manager review.
• Coordinate pre-employment and onboarding activities, including completion of I-9 and W-4 documentation for new employees.
• Help facilitate background screening steps and follow up on outstanding items to support timely staffing decisions.
• Maintain accurate employee and candidate records within HR systems and related tracking tools.
• Support visa-related administrative processes by gathering required documentation and coordinating next steps as needed.
• Prepare HR correspondence, reports, and spreadsheets using Microsoft Office applications.
• Communicate with candidates, hiring managers, and internal teams to provide updates and keep recruiting activities on schedule.
• Assist with general HR administration and ensure processes are handled in accordance with company policies and compliance standards.
• Experience supporting onboarding activities and core human resources administration functions.
• Working knowledge of employment documentation requirements, including I-9 and W-4 processing.
• Familiarity with employment screening coordination and maintaining confidential employee information.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience using HRIS platforms and other HR tracking systems.
• Understanding of HR compliance practices and attention to detail when handling records.
• Strong organizational skills with the ability to manage multiple tasks in a structured 8:00 AM to 5:00 PM, Monday through Friday schedule. ADP Total Source experience required