Human Resources (HR) Assistant

We are looking for a Human Resources (HR) Assistant to support a busy HR team in San Francisco, California in a contract position with the potential for a long-term opportunity. This position will contribute to day-to-day people operations, including hiring coordination, onboarding support, employee documentation, and compliance-related activities. The ideal candidate brings practical HR experience in California, strong organizational skills, and the ability to handle sensitive information with professionalism while supporting a mission-driven workplace.

Responsibilities:

• Coordinate recruitment activities by scheduling interviews, assisting with candidate flow, supporting pre-employment steps, and helping ensure a smooth onboarding experience for new employees.
• Maintain accurate employee records and HR documentation while assisting with routine personnel transactions and general administrative support for the department.
• Provide support for leave and accommodation processes by tracking requests, preparing documentation, and helping align actions with California employment regulations and internal policies.
• Contribute to employee engagement and workforce support efforts through training logistics, communication, and participation in organization-wide HR initiatives.
• Assist with HR data gathering, audits, and reporting to help the team monitor workforce information and maintain reliable records.
• Support operational improvement efforts and special assignments designed to strengthen HR processes and overall department efficiency.
• Participate in HRIS-related activities, including data review, reporting assistance, and validation tasks tied to the transition from ADP Workforce Now to a new system.
• Collaborate with other HR team members when cross-functional assistance is needed, including occasional support connected to benefits or workers’ compensation administration.
• At least 1 year of human resources experience in California, with hands-on involvement in recruitment coordination and onboarding.
• Working knowledge of California employment practices, including leave administration, accommodations, and policy compliance.
• Strong organizational ability with careful attention to detail and the capacity to manage multiple deadlines and shifting priorities.
• Clear written and verbal communication skills, strong interpersonal judgment, and discretion when working with confidential employee information.
• Experience using HRIS platforms, Microsoft Office applications, and reporting tools in an HR environment.
• Ability to work collaboratively, adapt to changing needs, and contribute positively to a mission-oriented organization.
• Background in project coordination, SharePoint, system implementations, or bilingual communication skills in Spanish, Tagalog, or Chinese is preferred.