Human Resources (HR) Assistant

We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders.

Responsibilities:

• Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards.
• Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy.
• Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish.
• Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule.
• Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams.
• Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests.
• Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities.
• Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience.
• Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
• Prior experience in HR administration, HR coordination, project support, or a similar business support position.
• Strong organizational skills with the ability to manage detailed information and multiple assignments effectively.
• Familiarity with maintaining employee records, HR documentation, and HRIS platforms.
• Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
• Clear written and verbal communication skills with a focused and service-oriented approach.
• Ability to work independently in a fast-paced environment while meeting deadlines and shifting priorities.
• Experience supporting onboarding activities, employee relations matters, and candidate screening processes.
• Proven ability to develop or maintain SOPs, process documentation, and knowledge-based resources.