Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily people operations for a contract opportunity based in Alabama. This role is well suited for someone who enjoys balancing administrative coordination with employee support, while handling sensitive information with professionalism and discretion. The position will partner closely with HR leadership to keep onboarding, reporting, documentation, and engagement activities running smoothly in a busy office environment.

Responsibilities:

• Manage the full pre-employment and onboarding coordination process, including preparing employment documents, tracking screenings, and helping new employees transition into the organization.
• Compile recurring HR reports and provide administrative support to supervisors with timekeeping records and workforce-related data requests.
• Organize, update, and maintain personnel documentation, including digital filing, record retention, and scanning of employee materials.
• Help plan and coordinate employee appreciation efforts, team gatherings, lunches, and other workplace events that support a positive culture.
• Draft internal notices, visual materials, and staff announcements to communicate HR updates and company information clearly.
• Assist with invoice review, billing support, and a range of routine administrative tasks tied to human resources operations.
• Build working knowledge of internal policies and procedures in order to provide dependable backup support for payroll-related activities when needed.
• Work independently on assigned priorities while staying aligned with the HR Manager through regular check-ins and status updates.
• Prior experience in an administrative role with exposure to human resources processes and documentation.
• Demonstrated ability to manage multiple tasks efficiently while maintaining strong attention to detail and follow-through.
• High level of professionalism with a proven ability to handle confidential employee information appropriately.
• Proficiency with Microsoft Office applications, including creating documents, tracking information, and preparing reports.
• Familiarity with onboarding coordination, employee records management, and background screening processes.
• Experience using HRIS platforms; exposure to Paylocity is preferred.
• Comfortable using technology and AI-supported tools to help create communications and administrative content.