Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support a busy HR team in Palo Alto, California. This Contract position focuses on maintaining accurate employee records, coordinating compliance-related documentation, and assisting with day-to-day HR operations. The ideal candidate brings strong organizational skills, comfort working with HR systems, and the ability to manage multiple administrative priorities with care and discretion.

Responsibilities:

• Review, sort, and update employee documentation to ensure personnel records are complete, accurate, and easy to access.
• Convert paper-based HR materials into organized digital files that align with record retention standards.
• Maintain electronic employee files and keep information current within HR databases and tracking tools.
• Build and manage compliance logs to help the team monitor required employment documentation and deadlines.
• Assist with staff development efforts by coordinating materials, schedules, and administrative follow-up for training activities.
• Track annual compliance items such as physical exams and TB testing, and communicate upcoming requirements to employees as needed.
• Provide recruiting support by helping schedule interviews, monitor candidate progress, and maintain hiring records throughout the process.
• Deliver broad administrative assistance to the HR function, including project coordination, onboarding support, and other operational tasks as assigned.
• Prior experience in human resources administration or a closely related support role.
• Familiarity with HRIS platforms and electronic document management practices.
• Ability to handle onboarding tasks, candidate screening coordination, and routine employee file maintenance.
• Strong attention to detail with the ability to manage confidential information responsibly.
• Comfortable tracking multiple deadlines and maintaining accurate compliance records.
• Effective written and verbal communication skills for working with employees, candidates, and internal stakeholders.
• Proficiency with standard office software and data entry tasks in a fast-paced environment.