Human Resources (HR) Administrator

We are looking for an organized Human Resources Administrator to support critical compliance and employee record activities near Hackensack, New Jersey. This Long-term Contract position focuses on unemployment claim coordination, I-9 record review, and accurate HR documentation while handling sensitive information with a high level of discretion. The ideal candidate will bring strong administrative judgment, attention to detail, and the ability to manage deadlines in a fast-paced environment.

Responsibilities:

• Manage unemployment-related notices and claims by logging incoming documents, assembling supporting records, and coordinating timely responses with the appropriate state contacts.
• Maintain clear documentation for each unemployment case, monitor status updates, and elevate hearings, urgent deadlines, or more complex issues to the appropriate parties.
• Conduct periodic reviews of I-9 files to verify completeness, consistency, and proper supporting documentation.
• Identify missing details or potentially incomplete employment authorization records and document findings for follow-up and resolution.
• Escalate compliance concerns or discrepancies discovered during audits to ensure issues are addressed promptly and appropriately.
• Enter and update employee or claim-related information in the designated HR system, confirming that records are accurate and current.
• Safeguard confidential employee and employment information by limiting access and sharing details only for authorized business purposes.
• Use sound judgment in verbal and written communications and promptly report any suspected privacy or data security concerns.
• Experience in human resources administration, including support for compliance-driven processes and employee documentation.
• Working knowledge of unemployment claims administration, including tracking notices, organizing records, and meeting response deadlines.
• Familiarity with I-9 compliance requirements and experience assisting with I-9 reviews or audit preparation.
• Strong attention to detail with the ability to identify incomplete information, documentation gaps, and record inconsistencies.
• Ability to handle confidential information with professionalism, discretion, and sound judgment.
• Proficiency with HR systems and data entry, with a focus on maintaining accurate and reliable records.
• Strong organizational and communication skills, with the ability to manage multiple priorities in a deadline-driven environment.