HR Credentialing Coordinator

We are looking for a detail-oriented HR Credentialing Coordinator to join our team in Vienna, Virginia. This contract-to-permanent position focuses on supporting compliance efforts by coordinating credential collection, maintaining accurate employee records, and communicating directly with candidates throughout the onboarding process. The ideal candidate is organized, proactive, and comfortable managing a high volume of outreach in a fast-moving environment while keeping documentation current and complete.

Responsibilities:

• Contact candidates regularly to gather certifications, licenses, and other required credentialing documents in a timely manner.
• Review submitted information for completeness and follow up on missing or expired items to support compliance standards.
• Maintain accurate digital records by entering updates and organizing documentation within shared file systems such as Google Drive.
• Assist with screening coordination and related administrative tasks connected to the recruitment and onboarding process.
• Track credentialing progress across multiple candidates at once and prioritize deadlines in a fast-paced setting.
• Communicate clearly with internal teams and external candidates to resolve documentation issues and answer process-related questions.
• Prepare status updates and maintain reporting details to help ensure HR records remain current and audit-ready.
• At least 1 year of experience in HR administration, credentialing, onboarding, or a related support function.
• Strong verbal and written communication skills with the ability to manage frequent candidate outreach professionally.
• Experience handling background checks, compliance documents, or employee records with a high level of accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Comfortable performing data entry and maintaining organized electronic documentation.
• Ability to multitask effectively and stay productive in a high-volume, fast-paced work environment.
• Self-motivated approach with the willingness to learn quickly and take initiative in day-to-day responsibilities.