HIM Specialist I

We are looking for a detail-oriented HIM Specialist I to support health information operations in Minnesota. This contract position focuses on handling protected health information across paper and electronic formats while ensuring accuracy, confidentiality, and timely service for internal and external customers. The ideal candidate brings a detail-oriented approach to medical records work, communicates effectively with team members, and follows healthcare regulations and quality standards in a fast-paced environment.

Responsibilities:

• Manage the intake, organization, storage, and retrieval of protected health information in both physical and digital record systems.
• Scan, index, and review medical documentation to help maintain complete, accurate, and accessible patient records.
• Process requests for medical records from internal departments and external parties in accordance with privacy guidelines and release procedures.
• Monitor record quality by identifying missing documentation, supporting deficiency tracking, and escalating issues when corrective action is needed.
• Collaborate with registration, clinical, and administrative teams to maintain efficient information flow and support coordinated patient care.
• Prepare reports and maintain documentation related to record activity, quality measures, and service turnaround expectations.
• Provide attentive customer service when responding to inquiries about patient records, documentation status, and release requests.
• Follow federal, state, and accrediting standards while protecting confidentiality and ensuring proper handling of sensitive health information.
• High school diploma or equivalent is required.
• At least 1 year of related experience in health information, medical records, patient registration, or a similar healthcare support setting is required.
• Working knowledge of medical records processes, including scanning, indexing, storage, retrieval, and documentation review.
• Ability to communicate clearly and professionally with patients, staff, and external requestors.
• Strong attention to detail with the ability to maintain accuracy, confidentiality, and quality in a regulated environment.
• Experience using reporting tools, workflow systems, or document management platforms is preferred.
• Additional education such as an associate or bachelor’s degree, or enrollment in an accredited health information program, is preferred.