Healthcare Administrative Assistant

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, professional experience for patients, providers, and staff. The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced healthcare environment. Based on general knowledge.

Key Responsibilities

• Provide administrative support to physicians, managers, and office staff.
• Answer phones, respond to emails, and route inquiries appropriately.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, update, and maintain patient and office records with accuracy and confidentiality.
• Assist with data entry, filing, scanning, and document management.
• Order office and medical supplies and monitor inventory levels.
• Greet patients and visitors in a professional and courteous manner.
• Support billing, insurance verification, and other front-office functions as needed.
• Coordinate internal communications and assist with special projects.
• Ensure compliance with company policies and healthcare privacy standards.

Qualifications

• 2+ years of administrative support experience, preferably in a medical or healthcare setting.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with medical scheduling systems or electronic medical records is preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism when handling confidential information.
• High school diploma or equivalent required; associate degree preferred.

Preferred Skills

• Knowledge of medical terminology.
• Familiarity with insurance authorization or verification processes.
• Ability to work independently and collaboratively within a team environment.