Full Charge Bookkeeper

We are looking for an experienced Full Charge Bookkeeper to lead day-to-day accounting activities and support smooth office operations in Hayward, California. This position combines hands-on financial oversight with team coordination, helping ensure transactions, reconciliations, payroll support, and reporting are completed accurately and on schedule. The role also serves as a key resource for maintaining consistent procedures, guiding support staff, and working closely with operational teams to resolve issues and improve processes.

Responsibilities:

• Act as the final reviewer for accounts payable activity, vendor disbursements, and customer billing entries to confirm accuracy before processing.
• Monitor incoming revenue, track receivables, and follow up on outstanding balances to keep collections current and records well maintained.
• Complete and examine bank and general account reconciliations, investigate variances, and resolve issues ahead of period-end close.
• Review and process payroll for approximately 14 employees through QuickBooks Payroll while ensuring deadlines and supporting records are properly managed.
• Maintain and update office procedures, reinforce adherence to documented workflows, and help ensure staff are trained on established standards.
• Provide day-to-day oversight for 2-3 part-time office and accounting support team members, including assigning work and checking completed tasks for quality.
• Assist with onboarding and training new administrative and accounting personnel, and provide ongoing coaching and performance feedback.
• Prepare recurring internal reports related to aging receivables, expenses, and reconciliation progress for leadership review.
• Partner with field operations to support billing accuracy, validate work order documentation, and assist with job cost-related needs.
• Identify irregularities, errors, or workflow weaknesses and bring forward practical recommendations to the Business Director.
• 7+ years of experience in full charge bookkeeping or a closely related accounting role.
• Strong working knowledge of QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and payroll processing.
• Demonstrated experience reviewing financial transactions for accuracy and maintaining reliable accounting records.
• Background supervising or guiding support staff in an office or accounting environment.
• Proficiency with Google Sheets and comfort working in cloud-based systems.
• Ability to manage multiple deadlines, prioritize daily workload, and follow through on detailed processes.
• Strong communication skills with the ability to collaborate across accounting, office, and operations teams.
• Comfortable using AI tools to support productivity and day-to-day work.