Front Desk Receptionist

We are looking for a personable and organized Front Desk Receptionist to support a busy CPA firm. This contract position is fully onsite and will play an important role in creating a welcoming and detail-focused experience for visitors while keeping daily front office operations running smoothly. The ideal candidate brings prior office support experience, strong communication skills, and the ability to manage multiple administrative tasks with accuracy and urgency.

Responsibilities:

• Coordinate appointment calendars and help arrange meetings for firm leaders and staff.
• Handle incoming documents by copying, scanning, filing, and routing materials to the appropriate team members.
• Manage fax communications and ensure time-sensitive paperwork is distributed promptly.
• Process daily mail by collecting, sorting, stamping, and delivering correspondence efficiently.
• Draft, edit, and format letters and internal documents using established templates and quality standards.
• Maintain secure disposal of paperwork by overseeing routine document shredding.
• Monitor office inventory levels and place orders for administrative and print-related supplies as needed.
• Welcome guests and provide front desk support while assisting with general office coordination.
• High school diploma or equivalent required.
• At least 2 years of experience in an administrative or office support position.
• Detail-oriented, dependable work style with a strong sense of accountability and follow-through.
• Careful attention to detail and ability to complete tasks accurately within established timelines.
• Strong verbal and written communication skills.
• Confident interpersonal approach with a friendly, service-oriented attitude toward visitors and colleagues.
• Working knowledge of Microsoft Word, Excel, and Outlook for document preparation, data entry, and communication.
• Exposure to public accounting, client-focused services, or accounting-related software is helpful but not required.