Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Tucson, Arizona. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while providing strong administrative and customer support. The role combines front desk coverage, coordination assistance, and clerical support in a fast-paced office environment.

Responsibilities:

• Welcome visitors, manage front desk activity, and create a positive first impression for clients and guests.
• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate team members, and relay messages accurately.
• Provide responsive customer service by assisting with general questions, resolving routine issues, and ensuring timely follow-up.
• Support account-related administrative tasks by organizing records, updating information, and assisting internal teams with documentation.
• Assist sales staff with administrative coordination, including preparing materials, tracking information, and maintaining communication records.
• Enter data into internal files and spreadsheets with a high level of accuracy and attention to detail.
• Prepare invoices and help maintain billing documentation to support efficient office operations.
• Complete general clerical assignments such as filing, document preparation, email coordination, and other administrative duties as needed.
• Previous experience in a front desk, receptionist, or administrative support role.
• Ability to manage a multi-line phone system and handle a high volume of inbound calls professionally.
• Strong customer service skills with the ability to communicate clearly and courteously in person, by phone, and through email.
• Experience supporting account administration or related office coordination activities.
• Proficiency in Microsoft Outlook, Excel, and Word for daily communication, tracking, and document preparation.
• Excellent data entry skills with strong accuracy and attention to detail.
• Strong organizational skills and the ability to manage multiple priorities in a busy office setting.