Front Desk Coordinator

We are looking for a Front Desk Coordinator (Night Shift) to support daily front office operations for a service-oriented organization in Los Angeles, California. This contract opportunity with permanent potential is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and keeping the reception area running smoothly. The person in this role will balance customer-facing responsibilities with organized documentation and office support duties in a fast-paced setting. This is a fully on site role 8pm-5am

Responsibilities:

• Welcome visitors and patients professionally, guide them through the check-in process, and ensure a positive first impression at the front desk.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.
• Maintain accurate records by entering information into internal files and updating documentation in a timely manner.
• Organize and file paperwork so that records remain accessible, complete, and compliant with office standards.
• Monitor inventory levels for front office materials and replenish everyday supplies to keep operations uninterrupted.
• Support general reception coverage by coordinating front desk activity, responding to routine questions, and assisting with administrative follow-up as needed.
• At least 1 year of experience in a front desk, receptionist, or customer-facing administrative position.
• Demonstrated ability to handle receptionist responsibilities while maintaining a detail-oriented and service-focused demeanor.
• Experience answering inbound calls and routing conversations through a multi-line or switchboard phone system.
• Strong data entry and documentation skills with close attention to detail and accuracy.
• Ability to manage filing, record organization, and basic office support tasks efficiently.
• Excellent communication skills and the ability to interact effectively with patients, visitors, and internal staff.