Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operations for a non-profit organization in California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative and payment-related tasks organized and accurate. The person in this role will serve as a key point of contact for the office and provide dependable support to Community Development and Public Works teams.

Responsibilities:

• Welcome visitors, answer incoming calls, and direct questions or requests to the appropriate staff members with careful attention to detail.
• Accept and record cash and check payments with careful attention to accuracy, documentation, and established procedures.
• Organize and maintain files related to receipts, payment records, and supporting administrative materials.
• Provide day-to-day clerical assistance to the Community Development and Public Works departments, including document preparation and general office coordination.
• Work closely with staff across departments to help ensure smooth communication and efficient handling of front desk needs.
• Support routine reception and office operations such as monitoring the front area, responding to basic inquiries, and assisting with administrative tasks as assigned.
• At least 1 year of experience in a front desk, reception, customer service, or administrative support role.
• Ability to manage receptionist responsibilities while maintaining a detail-oriented and courteous presence.
• Experience handling inbound calls and operating a multi-line phone or switchboard system.
• Strong customer service skills with the ability to assist visitors, callers, and internal teams effectively.
• Comfortable working with cash and check payments while maintaining accurate records and files.
• Strong organizational skills and attention to detail in a fast-paced office environment.