Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office activities in Bethesda, Maryland. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front desk operations, and providing dependable administrative support. The role plays an important part in keeping the workplace organized, responsive, and efficient for employees, visitors, and business partners.

Responsibilities:

• Welcome visitors, clients, and vendors with a courteous and attentive approach while serving as the first point of contact for the office.
• Coordinate meeting schedules and oversee conference room availability to help daily office activities run efficiently.
• Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments.
• Track office inventory levels and arrange for restocking of supplies to ensure the workplace remains fully supported.
• Provide administrative assistance through tasks such as entering information, preparing documents, and maintaining organized records.
• Support visitor access procedures by following building security protocols and managing guest check-in processes.
• Work closely with colleagues across the office to promote smooth day-to-day operations and a positive team atmosphere.
• Maintain accurate logs for visitors, appointments, and front desk activity while safeguarding confidential information.
• Handle incoming phone calls through a multi-line system, direct inquiries appropriately, and provide helpful front-line assistance.
• Experience performing front desk, reception, or concierge-related duties in a detail-oriented office setting.
• Ability to manage inbound calls using a multi-line or switchboard phone system with accuracy and professionalism.
• Strong interpersonal and customer service skills with the ability to create a positive first impression for guests and callers.
• Proficiency in administrative support tasks such as scheduling, recordkeeping, data entry, and document preparation.
• Strong organizational skills with the ability to balance multiple priorities in a fast-paced environment.
• Attention to detail and discretion when handling visitor information, appointments, and sensitive workplace matters.
• Ability to work collaboratively with team members while following office procedures and security guidelines.