Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations. This Contract position will serve as the first point of contact for visitors while helping maintain an organized, efficient, and welcoming workplace. The role combines front desk coverage, administrative assistance, facility coordination, and meeting support to keep the office running smoothly.

Responsibilities:

• Welcome guests, answer front desk inquiries, and create a detail-oriented experience for employees, visitors, and service providers.
• Coordinate day-to-day workplace needs by arranging maintenance visits, cleaning services, and other vendor support as issues arise.
• Track, order, and replenish office materials and equipment to ensure teams have the supplies needed for daily operations.
• Handle incoming and outgoing mail, deliveries, and packages with accuracy and timely distribution.
• Maintain shared office areas, conference rooms, and common spaces so they remain orderly, functional, and presentation-ready.
• Organize room reservations, support meeting logistics, and assist with seating or space adjustments based on business needs.
• Provide general administrative support, including routine clerical tasks and assistance with office-wide coordination.
• Help prepare internal events and meetings by arranging catering, room setup, and related logistical details.
• Prior experience in a front desk, receptionist, administrative, or office coordination role is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Clear and effective verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Demonstrated attention to detail and a consistent approach to follow-through.
• Ability to interact courteously with visitors, employees, and external vendors.
• Comfortable handling routine office operations independently while also supporting broader team needs.