Front Desk Coordinator

We are looking for an experienced and service-focused Front Desk Coordinator to support daily front office operations for a construction company in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is professional, organized, and comfortable managing a busy front desk while providing administrative support to the office team.

Candidates must have at least 3+ years of receptionist, front desk, or administrative experience. Previous experience in construction, property management, real estate, or a related industry is a plus.

Responsibilities:

• Welcome clients, vendors, subcontractors, and team members and provide a professional first impression.
• Manage a multi-line phone system and direct incoming calls accurately and efficiently.
• Assist visitors with general inquiries and office-related needs.
• Maintain an organized and professional reception area.
• Relay messages promptly and support day-to-day office communication.
• Assist with general administrative duties, including filing, data entry, document preparation, and maintaining records.
• Coordinate meetings, calendars, and conference room scheduling as needed.
• Assist with incoming and outgoing mail, deliveries, and packages.
• Communicate with vendors and subcontractors and help coordinate service requests when needed.
• Support the office and project teams with additional administrative tasks as assigned.
• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Ability to operate a multi-line phone or switchboard system with accuracy and professionalism.
• Strong verbal communication skills and confidence in handling a high volume of inbound calls.
• Demonstrated ability to provide attentive customer service and concierge-style assistance.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced setting.
• Dependable, detail-oriented approach to daily responsibilities.