Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping front desk activities organized and running efficiently. The person in this role will serve as a central point of contact for calls, guests, scheduling, and administrative coordination, while maintaining a detail-oriented and service-focused presence.

Responsibilities:

• Welcome visitors, clients, and vendors and direct them to the appropriate contacts or meeting areas.
• Manage a multi-line phone system, screen incoming calls, and route messages accurately to the correct team members.
• Coordinate calendars, appointments, and front office schedules to help ensure smooth day-to-day operations.
• Maintain organized records, forms, and general administrative paperwork with accuracy and attention to detail.
• Support vendor communication by assisting with visitor access, deliveries, and routine service coordination.
• Provide front desk assistance by responding to general inquiries and helping guests navigate the office environment.
• Monitor the reception area to ensure it remains orderly, presentable, and ready to receive guests at all times.
• Prior experience in a front desk, reception, or customer-facing administrative role.
• Ability to operate a multi-line telephone or switchboard system with confidence and accuracy.
• Strong verbal communication skills and a detail-oriented approach when interacting with callers and visitors.
• Experience handling inbound calls, message taking, and call routing in a busy office setting.
• Proven ability to manage schedules, appointments, and routine administrative documentation.
• Comfortable working with vendors, guests, and internal staff in a fast-paced environment.
• Solid organizational skills with the ability to prioritize tasks and maintain attention to detail.