Finance & Operations Coordinator

The salary range for this position is $60,000 - $62,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m.

The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly.

Duties / Responsibilities:

• Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.
• Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments.
• Support banking reconciliation to ensure accuracy and integrity of financial data.
• Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed.
• Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements.
• Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion.
• Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals.

Education and Experience

• Requires bachelor’s degree or equivalent combination of training and experience.
• At least 2 years of accounts payable and general accounting experience.
• Experience with accounting software and expense management systems (e.g., Bill.Com, Concur, Sage Intact).
• Experience providing administrative and operational support in a professional office environment, including calendar coordination, meeting logistics, document preparation, and tracking deadlines or deliverables.

To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m.

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