File Clerk

We are looking for a File Clerk to support document organization and records handling for a Contract position based in Glendale, California. In this role, you will help maintain orderly physical files, keep accurate inventory records, and assist with the secure coordination of materials moving to a partner firm. This opportunity is well suited to someone who works carefully, respects confidentiality, and is comfortable managing high volumes of paper records.

Responsibilities:

• Maintain structured filing systems by sorting, labeling, and arranging physical records for easy retrieval.
• Create and update detailed inventories of files, folders, and boxed materials to support accurate tracking.
• Prepare documents and records for secure transfer to a partner firm while preserving organization and chain of custody.
• Relocate boxes and paper files as needed and verify that storage information remains current.
• Record file movements and storage locations in a physical tracking database with a high level of accuracy.
• Handle sensitive documentation with discretion and follow established procedures for confidentiality and document security.
• Support scanning and electronic filing tasks to improve access to records when required.
• Prior experience in file clerical work, records administration, or physical document management.
• Demonstrated ability to track large volumes of paper files and maintain precise inventory records.
• Ability to lift, carry, and move boxes of documents as part of daily responsibilities.
• Strong organizational skills with close attention to detail and record accuracy.
• Comfort using manual logs, physical databases, or inventory tracking tools to monitor file locations.
• Experience working with confidential or sensitive documents in a detail-focused setting.
• Familiarity with scanning, paper filing, file box handling, and e-filing processes.